This is a sample of my standard wedding contract. It is posted here for reference purposes only, and it does not constitute a binding agreement. See Section 9 below for my policy regarding refunds and rescheduling with regards to Government Orders.
If you would like to book your wedding with me, please get in touch and I will send you a contract to sign!
1. Scope of Work
COMPANY will provide the following videography services:
- Pre-planning with CLIENT (face-to-face meeting optional) to coordinate day-of schedule
- Travel to wedding and reception location
- Filming of couple before the ceremony (i.e. Bride getting ready, Groom getting ready, first look, etc.)
- Filming of ceremony
- Filming of reception (including mother/son dance, father/daughter dance, cake cutting, etc.)
The finished product will be as follows:
- Video 1: A digital video, edited “montage style” with accompanying music. The video will include highlights from the wedding, and the approximate total run time will be the combined length of the music chosen (see Section 2). Video will be delivered approximately 3 to 4 weeks after the wedding.
- Video 2: A separate video of the ceremony in its entirety. Video will be delivered 3 to 4 weeks after the wedding.
- Video 3: A separate, 60-second “recap” video formatted for Instagram (1:1 ratio), delivered within 1-week of the wedding.
All unedited video & audio (“raw footage”) is not included under this Agreement but is available for purchase separately.
2. Music Licensing
COMPANY licenses all songs used in Video 1 to give credit to the artist(s) who produced them, using the website Musicbed. COMPANY will include up to 2 licensed songs of its choosing from Musicbed in Video 1. CLIENT understands that any music not available for purchase with a “Wedding Use License” from Musicbed cannot be used in the finished video.
Once the full fee under this Agreement has been paid, CLIENT will have copyright ownership of the finished videos provided by COMPANY under Section 1. However, CLIENT irrevocably grants COMPANY permission to use these videos for business promotion, including but not limited to demo tapes, demo video for COMPANY’s website, captured stills for web or additional marketing, etc., without payment or any other consideration.
In order to provide the best possible service for CLIENT, COMPANY shall be the only videography service provider at the wedding, with the exception of guests using personal video recording devices. COMPANY may request CLIENT’s intervention if a guest impedes COMPANY’s ability to film the wedding.
5. Meal Service
A meal is requested (not required) for COMPANY. If no meal is provided, it is understood that COMPANY may leave the event to purchase a meal.
6. Responsibilities of Client
CLIENT shall provide COMPANY with a detailed schedule of the day’s events at least one week prior to the wedding. The schedule shall include locations, times, and any special requests CLIENT may have of the videographer.
Some venues, especially government-owned facilities, require a photography and/or videography permit. If applicable, the cost of any such permit will be CLIENT’s responsibility. COMPANY’s fee (Section 12) does not include the cost of any applicable permits. Ultimately, it is CLIENT’s responsibility to make sure all applicable permits are secured prior to the wedding date. CLIENT agrees to indemnify COMPANY for any and all costs associated with photography and/or videography permits.
8. Photography Release
Federal, state and local privacy laws limit or outright prohibit photographing or filming individuals in certain settings without permission, especially at private events that are closed to the general public where a certain amount of privacy is expected. Therefore, prior to the wedding, it is CLIENT’s responsibility to notify ALL individuals who will be present at the wedding location(s), including, but not limited to, the bride, groom, guests, venue staff, and vendors, that COMPANY will be video recording at the wedding location(s), and that these individuals may appear in the finished videos and/or any of COMPANY’S publications — including, but not limited to, COMPANY’S website, promotional videos, and advertisements — without compensation. CLIENT agrees to indemnify, defend, and hold harmless COMPANY from and against any loss, cost, or damage of any kind arising out of any individual appearing in COMPANY’S videos and/or other publications without consent.
9. Force Majeure & Safe Environment
- If either party believes it may not be able to perform this Agreement in whole or in part due to a fire, natural disaster, act of war or terrorism (domestic or foreign), epidemic or pandemic (including COVID-19), action of any governmental authority (including a Government Order as defined in Section 9.3), national or regional emergency, other casualty, act of God, anything beyond the control of the parties, or illness or injury, whether or not foreseeable (“Force Majeure Event”), then the party so unable to perform may terminate this Agreement upon written notice to the other. Both parties shall have no obligation to perform under this Agreement and no liability for delays or failures to perform due to a Force Majeure Event, but COMPANY may, in COMPANY’s discretion, work with CLIENT to find an alternative date for the wedding that is suitable to both parties. If the parties cannot agree on a suitable replacement date consistent with COMPANY’s availability, COMPANY may also, in its sole discretion, refund the fees paid to COMPANY under this Agreement, less any amounts necessary to cover expenses and work already performed by COMPANY related to the wedding, including, but not limited to, pre-wedding communications, development of timelines, and preparation of gear. In the case of a Force Majeure Event, COMPANY shall have no additional liability to CLIENT with respect to this Agreement beyond that described in this section and below.
- In the case of a Force Majeure Event that impacts any of COMPANY’S videographers individually, but does not otherwise impact the wedding, including, but not limited to, illness or injury to the videographer, COMPANY shall make reasonable efforts to suggest a replacement videographer. Should CLIENT not accept a replacement videographer selected by COMPANY, COMPANY shall refund all monies paid by CLIENT and shall have no further obligation to perform under this Agreement.
- CLIENT understands that COMPANY, including its videographers, works to maintain a safe work environment, including but not limited to complying with applicable governmental laws, directives, orders, and regulations (each a “Governmental Order”). CLIENT further understands and agrees that COMPANY shall not be required to perform under this Agreement if the wedding is held in violation of a Governmental Order or if the videographer’s participation in the wedding would violate a Governmental Order. CLIENT also understands and agrees that COMPANY is not obligated to continue to perform under this Agreement if the videographer’s personal safety or well-being has been or will be comprised or threatened at the wedding, including, but not limited to, as a result of the condition of the venue for the wedding or the conduct of an attendee of the wedding. In any of these circumstances, COMPANY shall refund CLIENT any fees paid by CLIENT, less any amounts necessary to cover expenses and work already performed by COMPANY related to the wedding.
- CLIENT understands that COMPANY uses sensitive equipment that is not designed to be used in adverse weather conditions, including, but not limited to, rain, snow, hail, and extreme heat. In the event of adverse weather conditions, COMPANY may, at its own discretion, limit or even outright terminate its duties under this Agreement. If COMPANY chooses to terminate this Agreement due to adverse weather conditions, COMPANY shall refund CLIENT any fees paid by CLIENT, less any amounts necessary to cover expenses and work already performed by COMPANY prior to termination of this Agreement.
Once the final videos are delivered, CLIENT will have up to one hour of complimentary editing changes. Thereafter, any changes requested by CLIENT to the finished video will be billed at $100/hour, plus any applicable fees associated with music changes. COMPANY will present CLIENT with estimated times to complete the changes and not do any billable revision work without written approval from CLIENT. Reshoots will be subject to COMPANY’s availability. Changes cannot be made to the final videos once 30-days have passed from the date the videos are delivered to CLIENT.
If any provision of this Agreement is declared unenforceable or invalid by a court of law, the remainder will continue to be valid and enforceable.
The total cost for the work produced under this Agreement is $1,600 (this does not include applicable travel & lodging fees for venues beyond a 30-mile radius of Costa Mesa, CA). Tip is not included in the service fee but is always appreciated. This Agreement between COMPANY and CLIENT shall not become effective until it is signed by both parties, and the retainer has been paid. At the time this Agreement takes effect, COMPANY shall reserve the date and time agreed upon, and not make any other reservations or accept any other clients for said date and time. For this reason, in the event that CLIENT terminates this Agreement for any reason other than a Force Majeure Event as defined in Section 9, all monies paid up until the moment of termination shall be retained by COMPANY in order to offset its loss of business.
- A retainer of $400 will be due within 1 week of signing this Agreement.
- Remaining balance of $1,200 will be due 1 week before the wedding.
- Please make check(s) payable to Frager Productions or Venmo App (@Frager).